This position is part of the AFSCME employee group. 

Learn more about our benefits HERE.  

• Medical, vision and dental benefits for employee and family, paid at 100% by the City with the opportunity to buy-up to a lower deductible plan
• Life and Accidental Death and Dismemberment insurance – policy value of $50,000 paid by the City
• Long-term disability insurance provided by the City
• Health Reimbursement Account (HRA-VEBA) contributions provided by the City

• Oregon Public Employee Retirement System (PERS) lifetime pension after retirement at no cost to employee
• PERS is 100% fully paid as the City pays both the employer and the employee’s (6%) contributions
• Deferred Compensation retirement plan (Section 457 Plan) for employee's retirement planning

• Paid vacation, sick leave, and holidays
• Employee Assistance Program (EAP)
• The City’s Wellness Program promotes physical, social, emotional, intellectual, financial and environmental wellness with various goals and challenges to participate in throughout the year. Employees may qualify for wellness incentives by completing milestones set within the program up to $200 annually
• Access to the City's fully equipped fitness center 24/7

• Responds to requests for information from the public, internal departments, and employees, including calls, correspondence, customer service interaction, distributing mail, etc.
• Performs administrative duties, processing mail, filing, processes training requests, travel expenses, etc. Uses office equipment, computers, software and programs effectively and efficiently.
• Accurately verifies and enters employees’ scheduled hours, time off, and overtime; provides hours to the payroll department for timely processing.
• Produces and distributes documents, extracts and compiles data for reports, processes records.
• Uses prescribed procedures to process, distribute, record and destroy sensitive information and records; maintains and coordinates records retention activities.
• Oversees various financial responsibilities, including accounting, purchasing, accounts payable/receivable, and purchasing card processing.  Codes and processes invoices, purchase orders, etc.
• Acts as the technology liaison for computers and staff cell phones.
• Administrates user access to database that tracks staff time and expenses per asset. 
• Creates work orders for facility repairs and services.
• Supports/assists Manager and department staff with projects, requests for proposals, capital improvements, comprehensive spreadsheets, public outreach, etc. Creates, processes, and tracks contracts.  Acts as liaison with contractors to assist with City, State and/or Federal processes.
• Human resources liaison for personnel requisitions, hiring and promotional processes, maintains employee records, etc.
• Reviews and works with confidential documentation.
• Files staff training sign in sheets for required safety trainings. 
• Trains staff on software upgrades, database changes, mobile software changes, etc.  
• May be responsible for assisting with workload, directing tasks, training, etc. of other administrative staff.
• May be required to drive to attend off-site meetings and run various errands.