• Oregon Public Employee Retirement System (PERS) retirement contributions paid by employer for part-time, year-round positions.
• Paid sick leave - one (1) hour accrued for every 30 hours worked.
• Access to the City's fully equipped fitness center 24/7

• Responds to requests for information from the public, internal departments, and employees, including calls, correspondence, customer service interaction, etc.
• Performs administrative duties, processing mail, filing, processes training requests, travel expenses, makes travel reservations, and travel advance arrangements.
• Produces and distributes documents, extracts and compiles data for reports. Proofreads Director’s monthly activity report and department Agenda Item Commentaries (AICs) for readability, understandability, formatting, grammar, and punctuation; corrects as necessary.
• Uses prescribed procedures to process, distribute, record and destroy sensitive information and records; maintains and coordinates records retention activities.
• Oversees various financial responsibilities, including purchase card processing and petty cash.
• Processes all AICs for Public Works.  Ensures the documents conform to formatting requirements and that all due dates for Department Head, Finance, and City Manager review are met.  Files AICs with exhibits on the Public Works SharePoint site.  
• Acts as Administrative Support Technician to the Transportation Commission and Traffic Coordinating Committee.  Prepares and sends agenda packets, takes and prepares minutes and public hearing notices, and arranges lunches.
• Manages the dangerous sidewalk program including scheduling inspection of the sidewalk defect, issuing corrective notices to property owners, processing requests for extensions, and tracking due dates when repairs must be complete.  Works with Design & Construction Manager to arrange City repair of sidewalks when owners refuse to do the repairs.
• Supports/assists Director or other staff with special events, projects, requests for proposals, capital improvements, comprehensive spreadsheets, public outreach, etc.
• Advertises bids and posts on website/Bid-Sync. Records bid openings.
• Produces proposals, notices, traffic impact press releases and contracts. 
• Manages department website.
• Maintains contractor database, qualifies and requalifies contractors to work in the public right-of-way, and coordinates contractor insurance certification.
• Performs notary services for the department.
• Human resources liaison for personnel requisitions, hiring and promotional processes, maintains employee records, etc.
• Reviews and works with confidential documentation.
• Trains staff on software upgrades, database changes, mobile software changes, etc. Oversees maintenance and proper operation of office equipment.
• May be responsible for other administrative duties as directed.

• Upholds the values of the organization and has strong customer service orientation.
• Handles job stress and interacts effectively with others in the workplace.
• Fosters an environment that embraces diversity, integrity, trust, and respect.
• Is an integral team player, which involves flexibility, cooperation, and communication.
• Performs other related projects and duties as assigned.
• Demonstrates regular, reliable, and punctual attendance.

Go to Medfordoregon.gov to apply for this position!